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Administrative Procedures Manual



Saskatoon Public Schools Administrative Procedure


Section 100 - General Administration 

AP 100 ​Strategic Education Plan
 ​updated: February 2022
​AP 101 Annual Reports
 ​updated: January 2021
​AP 110 ​School Community Councils
 ​updated: March 2022
​AP 120 ​Policies and Procedures Dissemination
 ​updated: January 2021
​AP 121 ​Review of Administrative Procedures Dissemination ​updated:  October 2014
​AP 130 ​School Hours
 ​updated: April 2022
​AP 140 ​Computer/Online Services Responsible Use ​updated: September 2018
​AP 141​Social Media and Online Posting
​updated: January 2017
​AP 150​Division Communications
updated: February 2021
 ​
​AP 151​Media Relations
updated: February 2021

​AP 152 ​School Anniversaries
 ​updated: February 2021
​AP 160 ​Event Protocol
 ​updated: January 2021
​AP 161 ​Protocol for Dignitary Visits
 ​updated: January 2021
​AP 170 ​Local Authority Freedom of Information and Protection of Privacy
 ​updated: February 2020
​AP 175 ​Preservation and Disposal of Records ​updated: June 2014
​AP 176 ​Education Continuity Management and Emergency Response Planning ​updated: June 2014
​AP 180 ​Copyright
 ​updated: May 2018
​AP 190 ​Election of Trustees ​updated: October  2017
 

 Section 200 - Instructional Programs and Materials 

​AP 205 ​Curriculum
 ​updated: January 2020
​AP 207 ​Pilot Programs ​updated:  October 2014
​AP 208 ​Selection of Instructional Materials and Equipment
 ​updated:  January 2020
​AP 210 ​Students with Intensive Needs ​updated:  September 2018
​AP 211 ​Physical Education Program: Safety Guidelines ​updated: October 2005
​AP 220 ​Special Project Credit ​updated: September 2018
​AP 221 ​Course Challenge ​updated:  October 2014
​AP 222​Apprenticeship Credit​updated: September 2018
​AP 223​Dual Credits​updated: May 2017
​AP 230 ​Alternative Delivery Programs ​updated: October 2005
​AP 240 ​Driver Education ​updated: October 2017
​AP 250
​Home-Based Education 
​updated: February 2022
​AP 260 ​Extra-Curricular Activities ​updated: October 2005
​AP 261 ​Out of Province and International Student Travel ​updated: October 2018
​AP 290 ​Research Studies
 ​updated: January 2020
 

 Section 300 - Students 

​AP 300 ​Admission of Students to Schools
 ​updated: June 2020
​AP 301 ​Non-Resident Students
 ​updated: May 2022
​AP 305 ​School Attendance Areas
 ​updated: February 2021
​AP 306​Choice of Schools
updated: March 2022
​AP 307 ​Student Access to School Premises
 ​updated:  May 2022
​AP 308 ​Lunch Arrangements
 ​updated:  February 2019
​AP 309​Service Dogs
​updated: June 2017
​AP 310​Safety
 ​updated:  April 2019
​AP 312​Health Services
 ​updated: January 2019
​AP 313 ​Fire Safety ​updated: June 2013
​AP 314 ​School Safety Patrols ​updated: September 2012
​AP 315​Reporting of Child Abuse/Neglect​updated: September 2018
​AP 316 ​Medical Certificates: Students ​updated: October 2005
​AP 317 ​Accidents: School Reporting
 ​updated: February 2020
​AP 318 ​Administration of Medications ​updated: October 2005
​AP 320 ​Student Cumulative Records
 ​updated: June 2020
​AP 321
​Student Awards
​updated: January 2022
​AP 330 ​Attendance of Students ​updated: October 2005
​AP 331 ​Release of Students for Public Demonstrations ​updated: June 2011
​AP 350 ​Supervision of Students ​updated: March 2010
​AP 351 ​Maintenance of Order ​updated: March 2010
​AP 352 ​Duties of Students ​updated:  April 2016
​AP 353 ​Secondary Credit Requirements ​updated:  June 2015
​AP 354 ​Discipline
 ​updated: February 2020
​AP 355 ​Violence (Students) ​updated: October 2005
​AP 356 ​Weapons ​updated: October 2005
​AP 357
Violence Threat Risk Assessment: Students 
 ​updated: May 2022
​AP 358 ​Emergency Response Planning: School and Perimeter Lockdowns
 ​updated: May 2022
​AP 360 ​Assessment and Evaluation of Students ​updated: April 2016
​AP 361 ​Student Progress and Placement ​updated: February 2010
​AP 363 ​Student Progress Conference ​updated: October 2005
​AP 364 ​Canadian Flag Procedures and Protocol
 ​updated: January 2021
​AP 365​Memorials and Memorial Services
updated: June 2022
​AP 366 ​Indoor Recess/Noon Hour
 ​updated: February 2019
​AP 367 ​Student Bullying and Harassment ​updated: June 2015
​AP 368​Nutrition ​updated: September 2017
​AP 369​External Provider Involvement in Schools​updated: December 2016
​AP 370​Outcome Completion
​updated: June 2018
​AP 372
​Anti-Racism and Response to Racism
​updated: March 2022

 

Section 400 - Personnel and Employee Relations 

​AP 400 ​Employee Recruitment and Selection ​updated: September 2018
​AP 401​Staffing Guidelines
 ​updated: January 2022
​AP 402Employee Files 
updated: April 2022
2

​AP 403 ​Staff Development
 ​updated: February 2020
​AP 404 ​Staff Development: Senior Administration ​updated: March 2010
​AP 405 ​Staff Benefits
 ​updated: June 2016
​AP 406 ​Employee Safety ​updated: April 2017
​AP 407 ​Off-Street Parking (Employees/Non Employees)
 ​updated: December 2019
​AP 408 ​Leave of Absence ​updated: October 2005
​AP 409 ​Medical Certificates - Staff ​updated: June 2016
​AP 410 ​Redundancy ​updated: October 2014
​AP 411 ​Employees on Loan ​updated: February 2015
​AP 412 ​Staff Members: Loans of Service ​updated: June 2018
​AP 413 ​Retirement ​updated: October 2014
​AP 414 ​Duty to Accommodate
 ​updated: May 2021
​AP 420 ​Compensation Guidelines (Out-of-Scope Staff) ​updated: October 2005
​AP 425 ​Learning Coordinators ​updated: May 2008
​AP 426 ​Acting Principal and Vice Principal
 ​updated:  September 2019
​AP 430 ​Position Descriptions ​updated: October 2014
​AP 440 ​Employee Supervision and Evaluation ​updated: October 2005
​AP 441
​Representative and Culturally Competent Workforce
​updated: June 2020
​AP 450 ​Harassment (Employees) ​updated: March 2019
​AP 451 ​Sexual Harassment ​updated: March 2019
​AP 460 ​Violence (Employees)
 ​updated: June 2019
​AP 461 ​Reporting Criminal Charges ​updated:  June 2015
​AP 470 ​Substitute Staff
 ​updated: March 2022
​AP 480
 ​Volunteers
 ​updated: September 2016
​AP 481
​Employees - Alcohol and Drugs
​updated: October 2018
​AP 482
​Violence Threat Risk Assessment: Employees
​updated: December 2018
 

 Section 500 - Business Procedures 

​AP 500
Budget Responsibility
updated: October 2014
​AP 501
​Tuition Fees for Resident Students
​updated: November 2017
​AP 502
​Fees Associated with Students
​updated:  March 2016
​AP 503
​Seminars, Conferences, and Conventions
​updated:  October 2014
​AP 504
​Reimbursement for Expenses
​updated:  January 2012
​AP 505
​Asset Management System
​updated:  May 2005
​AP 506
​Honoraria
​updated: October 2020
​AP 507
​Year End Procedures - Schools
​updated: September 2019
​AP 508 ​Year End Procedures - Central Office
 ​updated: September 2019
​AP 509 ​Travel Claims
 ​updated: March 2021
​AP 510 ​Accrual Accounting
 ​updated: December 2019
​AP 511 ​Financial Information Reports ​updated: December 2011
​AP 512 ​Carry Over of Funds
 ​updated: December 2019
​AP 513 ​Petty Cash Funds ​updated: March 2016
​AP 514 ​Investments ​updated: May 2015
​AP 515 Procurement 
 ​updated: October 2021
​AP 516 ​Art Curation
 ​updated: February 2021
​AP 517 ​Memberships in Non-Educational Associations ​updated: November 2017
​AP 518 ​Insurance ​updated: May 2005
​AP 519 ​Personal Belongings ​updated: November 2017
​AP 527 ​Building Condition Audits ​updated: December 2018
​AP 528 ​Design Standards for Schools ​updated: December 2018
​AP 529​Facilities Five Year Capital Construction Plan ​updated: December 2018
​AP 530 ​Sites: Selection and Size ​updated: December 2018
​AP 531​Tangible Capital Assets
 ​updated: April 2021
​AP 532 Names of Schools and Division Buildings
 ​updated: December 2019
​AP 533​Names for Special Rooms
updated: December 2019
​AP 534 ​Security of Buildings
 ​updated: May 2015
​AP 535 ​Break-Ins, Theft and Vandalism
 ​updated: December 2019
​AP 536​Environmental Sustainability
 ​updated: December 2018
​AP 537 ​Daylighting in Schools ​updated: December 2018
​AP 538 Relocatable Classrooms ​updated: December 2018
​AP 539 ​Rental or Lease
 ​updated: March 2015
​AP 540 ​Loan of Equipment and/or Materials ​updated: May 2005
​AP 541 ​School Playgrounds: Development and Use ​updated December 2018
​AP 542​Motor Vehicle Traffic on School Grounds
updated: December 2019
​AP 543 ​Approval of Capital and Non-Capital Projects
 ​updated: June 2021
​AP 544 ​Fraud Prevention and Reporting ​updated: February 2014
​AP 550 ​Transportation of Students to Schools ​updated: November 2017
​AP 560
Sponsorships and Donations
 ​updated: September 2020
​AP 561 ​Food Expenditures ​updated: December 2017
​AP 562 ​Lease of Board Facilities ​updated: March 2015
​AP 570 ​Distribution of Materials
 ​updated: April 2022
​AP 571 ​Purchasing Card - Commercial Credit Card Program
 ​updated:  October 2021
​AP 572 ​Hazardous Materials ​updated: March 2015
​AP 573 ​Enterprise Risk Management ​updated: April 2019

​AP 574​Surplus Asset Disposal​update: April 2019