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Saskatoon Public Schools
Inspiring Learning
Administrative Procedures Manual

Saskatoon Public Schools Administrative Procedures Manual - Complete

Section 100 - General Administration

AP 100‚ÄčStrategic Education Plan
‚Äčupdated: February 2022
‚ÄčAP 101 Annual Reports
‚Äčupdated: January 2021
‚ÄčAP 110‚ÄčSchool Community Councils
‚Äčupdated: November 2022
‚ÄčAP 120‚ÄčPolicies and Procedures Dissemination
‚Äčupdated: January 2021
‚ÄčAP 121‚ÄčReview of Administrative Procedures Dissemination ‚Äčupdated:  October 2014
‚ÄčAP 130‚ÄčSchool Hours
‚Äčupdated: April 2022
‚ÄčAP 140‚ÄčComputer/Online Services Responsible Use‚Äčupdated: September 2018
‚ÄčAP 141‚ÄčSocial Media and Online Posting
‚Äčupdated: January 2017
‚ÄčAP 150 ‚ÄčDivision Communications
updated: February 2021
‚Äč
‚ÄčAP 151‚ÄčMedia Relations
updated: February 2021

‚ÄčAP 152‚ÄčSchool Anniversaries
‚Äčupdated: February 2021
‚ÄčAP 160‚ÄčEvent Protocol
‚Äčupdated: January 2021
‚ÄčAP 161 ‚ÄčProtocol for Dignitary Visits
‚Äčupdated: January 2021
‚ÄčAP 170 ‚ÄčLocal Authority Freedom of Information and Protection of Privacy
‚Äčupdated: February 2020
‚ÄčAP 175‚ÄčPreservation and Disposal of Records‚Äčupdated: June 2014
‚ÄčAP 176‚ÄčEducation Continuity Management and Emergency Response Planning‚Äčupdated: June 2014
‚ÄčAP 180 ‚ÄčCopyright
‚Äčupdated: May 2018
‚ÄčAP 190‚ÄčElection of Trustees‚Äčupdated: October  2017
 

 Section 200 - Instructional Programs and Materials 

‚ÄčAP 205 ‚ÄčCurriculum
‚Äčupdated: January 2020
‚ÄčAP 207‚ÄčPilot Programs ‚Äčupdated:  October 2014
‚ÄčAP 208‚ÄčSelection of Instructional Materials and Equipment
‚Äčupdated:  January 2020
‚ÄčAP 210‚ÄčStudents with Intensive Needs‚Äčupdated:  September 2018
‚ÄčAP 211‚ÄčPhysical Education Program: Safety Guidelines‚Äčupdated: October 2005
‚ÄčAP 220‚ÄčSpecial Project Credit‚Äčupdated: September 2018
‚ÄčAP 221‚ÄčCourse Challenge ‚Äčupdated:  October 2014
‚ÄčAP 222‚ÄčApprenticeship Credit‚Äčupdated: September 2018
‚ÄčAP 223‚ÄčDual Credits‚Äčupdated: May 2017
‚ÄčAP 230‚ÄčAlternative Delivery Programs‚Äčupdated: October 2005
‚ÄčAP 240‚ÄčDriver Education‚Äčupdated: October 2017
‚ÄčAP 250
‚ÄčHome-Based Education 
‚Äčupdated: February 2022
‚ÄčAP 260 ‚ÄčExtra-Curricular Activities‚Äčupdated: October 2005
‚ÄčAP 261‚ÄčOut of Province and International Student Travel‚Äčupdated: October 2018
‚ÄčAP 290‚ÄčResearch Studies
‚Äčupdated: January 2020
 

 Section 300 - Students 

‚ÄčAP 300 ‚ÄčAdmission of Students to Schools
‚Äčupdated: June 2020
‚ÄčAP 301 ‚ÄčNon-Resident Students
‚Äčupdated: May 2022
‚ÄčAP 305 ‚ÄčSchool Attendance Areas
‚Äčupdated: February 2021
‚ÄčAP 306‚ÄčChoice of Schools
updated: March 2022

‚ÄčAP 307 ‚ÄčStudent Access to School Premises
‚Äčupdated:  May 2022
‚ÄčAP 308 ‚ÄčLunch Arrangements
‚Äčupdated:  February 2019
‚ÄčAP 309 ‚ÄčService Dogs
‚Äčupdated: June 2017
‚ÄčAP 310‚ÄčSafety
‚Äčupdated:  April 2019
‚ÄčAP 312‚ÄčHealth Services
‚Äčupdated: January 2019
‚ÄčAP 313‚ÄčFire Safety‚Äčupdated: June 2013
‚ÄčAP 314‚ÄčSchool Safety Patrols‚Äčupdated: September 2012
‚ÄčAP 315‚ÄčReporting of Child Abuse/Neglect‚Äčupdated: September 2018
‚ÄčAP 316‚ÄčMedical Certificates: Students‚Äčupdated: October 2005
‚ÄčAP 317‚ÄčAccidents: School Reporting
‚Äčupdated: February 2020
‚ÄčAP 318‚ÄčAdministration of Medications‚Äčupdated: October 2005
‚ÄčAP 320‚ÄčStudent Cumulative Records
‚Äčupdated: September 2022
‚ÄčAP 321
‚ÄčStudent Awards
‚Äčupdated: January 2022
‚ÄčAP 329
‚ÄčStudent Dress
‚Äčupdated: July 2022
‚ÄčAP 330
‚ÄčAttendance of Students‚Äčupdated: October 2005
‚ÄčAP 331‚ÄčRelease of Students for Public Demonstrations‚Äčupdated: June 2011
‚ÄčAP 350‚ÄčSupervision of Students‚Äčupdated: March 2010
‚ÄčAP 351‚ÄčMaintenance of Order‚Äčupdated: March 2010
‚ÄčAP 352‚ÄčDuties of Students‚Äčupdated:  April 2016
‚ÄčAP 353‚ÄčSecondary Credit Requirements‚Äčupdated:  June 2015
‚ÄčAP 354‚ÄčDiscipline
‚Äčupdated: February 2020
‚ÄčAP 355‚ÄčViolence (Students)‚Äčupdated: October 2005
‚ÄčAP 356‚ÄčWeapons‚Äčupdated: October 2005
‚ÄčAP 357
Violence Threat Risk Assessment: Students 
‚Äčupdated: May 2022
‚ÄčAP 358 ‚ÄčEmergency Response Planning: School and Perimeter Lockdowns
‚Äčupdated: May 2022
‚ÄčAP 360‚ÄčAssessment and Evaluation of Students ‚Äčupdated: April 2016
‚ÄčAP 361‚ÄčStudent Progress and Placement‚Äčupdated: February 2010
‚ÄčAP 363‚ÄčStudent Progress Conference‚Äčupdated: October 2005
‚ÄčAP 364‚ÄčCanadian Flag Procedures and Protocol
‚Äčupdated: January 2021
‚ÄčAP 365 ‚ÄčMemorials and Memorial Services
updated: June 2022

‚ÄčAP 366‚ÄčIndoor Recess/Noon Hour
‚Äčupdated: February 2019
‚ÄčAP 367‚ÄčStudent Bullying and Harassment‚Äčupdated: June 2015
‚ÄčAP 368‚ÄčNutrition ‚Äčupdated: September 2017
‚ÄčAP 369‚ÄčExternal Provider Involvement in Schools‚Äčupdated: December 2016
‚ÄčAP 370‚ÄčOutcome Completion
‚Äčupdated: June 2018
‚ÄčAP 372
‚ÄčAnti-Racism and Response to Racism
‚Äčupdated: March 2022

 

Section 400 - Personnel and Employee Relations 

‚ÄčAP 400 ‚ÄčEmployee Recruitment and Selection‚Äčupdated: September 2018
‚ÄčAP 401 ‚ÄčStaffing Guidelines
‚Äčupdated: January 2022
‚ÄčAP 402 Employee Files 
updated: April 2022
2

‚ÄčAP 403‚ÄčStaff Development
‚Äčupdated: February 2020
‚ÄčAP 404‚ÄčStaff Development: Senior Administration‚Äčupdated: March 2010
‚ÄčAP 405‚ÄčStaff Benefits
‚Äčupdated: June 2016
‚ÄčAP 406‚ÄčEmployee Safety‚Äčupdated: April 2017
‚ÄčAP 407 ‚ÄčOff-Street Parking (Employees/Non Employees)
‚Äčupdated: December 2019
‚ÄčAP 408‚ÄčLeave of Absence‚Äčupdated: October 2005
‚ÄčAP 409‚ÄčMedical Certificates - Staff‚Äčupdated: June 2016
‚ÄčAP 410 ‚ÄčRedundancy‚Äčupdated: October 2014
‚ÄčAP 411‚ÄčEmployees on Loan‚Äčupdated: February 2015
‚ÄčAP 412‚ÄčStaff Members: Loans of Service‚Äčupdated: June 2018
‚ÄčAP 413‚ÄčRetirement‚Äčupdated: October 2014
‚ÄčAP 414‚ÄčDuty to Accommodate
‚Äčupdated: May 2021
‚ÄčAP 420‚ÄčCompensation Guidelines (Out-of-Scope Staff)‚Äčupdated: October 2005
‚ÄčAP 425‚ÄčLearning Coordinators‚Äčupdated: May 2008
‚ÄčAP 426 ‚ÄčActing Principal and Vice Principal
‚Äčupdated:  September 2019
‚ÄčAP 430‚ÄčPosition Descriptions‚Äčupdated: October 2014
‚ÄčAP 440‚ÄčEmployee Supervision and Evaluation‚Äčupdated: October 2005
‚ÄčAP 441
‚ÄčRepresentative and Culturally Competent Workforce
‚Äčupdated: June 2020
‚ÄčAP 450‚ÄčHarassment (Employees)‚Äčupdated: March 2019
‚ÄčAP 451‚ÄčSexual Harassment‚Äčupdated: March 2019
‚ÄčAP 460 ‚ÄčViolence (Employees)
‚Äčupdated: June 2019
‚ÄčAP 461‚ÄčReporting Criminal Charges‚Äčupdated:  June 2015
‚ÄčAP 470 ‚ÄčSubstitute Staff
‚Äčupdated: March 2022
‚ÄčAP 480
‚ÄčVolunteers
‚Äčupdated: September 2016
‚ÄčAP 481
‚ÄčEmployees - Alcohol and Drugs
‚Äčupdated: October 2018
‚ÄčAP 482
‚ÄčViolence Threat Risk Assessment: Employees
‚Äčupdated: December 2018
 

 Section 500 - Business Procedures 

‚ÄčAP 500
Budget Responsibility
updated: October 2014
‚ÄčAP 501
‚ÄčTuition Fees for Resident Students
‚Äčupdated: November 2017
‚ÄčAP 502
‚ÄčFees Associated with Students
‚Äčupdated:  March 2016
‚ÄčAP 503
‚ÄčSeminars, Conferences, and Conventions
‚Äčupdated:  October 2014
‚ÄčAP 504
‚ÄčReimbursement for Expenses
‚Äčupdated:  January 2012
‚ÄčAP 505
‚ÄčAsset Management System
‚Äčupdated:  May 2005
‚ÄčAP 506
‚ÄčHonoraria
‚Äčupdated: October 2020
‚ÄčAP 507
‚ÄčYear End Procedures - Schools
‚Äčupdated: September 2019
‚ÄčAP 508‚ÄčYear End Procedures - Central Office
‚Äčupdated: September 2019
‚ÄčAP 509‚ÄčTravel Claims
‚Äčupdated: March 2021
‚ÄčAP 510 ‚ÄčAccrual Accounting
‚Äčupdated: December 2019
‚ÄčAP 511‚ÄčFinancial Information Reports‚Äčupdated: December 2011
‚ÄčAP 512‚ÄčCarry Over of Funds
‚Äčupdated: December 2019
‚ÄčAP 513‚ÄčPetty Cash Funds‚Äčupdated: March 2016
‚ÄčAP 514 ‚ÄčInvestments‚Äčupdated: May 2015
‚ÄčAP 515 Procurement 
‚Äčupdated: October 2021
‚ÄčAP 516 ‚ÄčArt Curation
‚Äčupdated: February 2021
‚ÄčAP 517‚ÄčMemberships in Non-Educational Associations‚Äčupdated: November 2017
‚ÄčAP 518 ‚ÄčInsurance‚Äčupdated: May 2005
‚ÄčAP 519‚ÄčPersonal Belongings‚Äčupdated: November 2017
‚ÄčAP 527‚ÄčBuilding Condition Audits‚Äčupdated: December 2018
‚ÄčAP 528‚ÄčDesign Standards for Schools‚Äčupdated: December 2018
‚ÄčAP 529‚ÄčFacilities Five Year Capital Construction Plan‚Äčupdated: December 2018
‚ÄčAP 530‚ÄčSites: Selection and Size‚Äčupdated: December 2018
‚ÄčAP 531‚ÄčTangible Capital Assets
‚Äčupdated: April 2021
‚ÄčAP 532 Names of Schools and Division Buildings
‚Äčupdated: December 2019
‚ÄčAP 533‚ÄčNames for Special Rooms
updated: December 2019
‚ÄčAP 534‚ÄčSecurity of Buildings
‚Äčupdated: May 2015
‚ÄčAP 535‚ÄčBreak-Ins, Theft and Vandalism
‚Äčupdated: December 2019
‚ÄčAP 536‚ÄčEnvironmental Sustainability
‚Äčupdated: December 2018
‚ÄčAP 537‚ÄčDaylighting in Schools‚Äčupdated: December 2018
‚ÄčAP 538 Relocatable Classrooms‚Äčupdated: December 2018
‚ÄčAP 539‚ÄčRental or Lease
‚Äčupdated: March 2015
‚ÄčAP 540‚ÄčLoan of Equipment and/or Materials‚Äčupdated: May 2005
‚ÄčAP 541‚ÄčSchool Playgrounds: Development and Use‚Äčupdated December 2018
‚ÄčAP 542 ‚ÄčMotor Vehicle Traffic on School Grounds
updated: December 2019
‚ÄčAP 543 ‚ÄčApproval of Capital and Non-Capital Projects
‚Äčupdated: June 2021
‚ÄčAP 544‚ÄčFraud Prevention and Reporting‚Äčupdated: February 2014
‚ÄčAP 550‚ÄčTransportation of Students to Schools‚Äčupdated: November 2017
‚ÄčAP 560
Sponsorships and Donations
‚Äčupdated: September 2020
‚ÄčAP 561‚ÄčFood Expenditures‚Äčupdated: December 2017
‚ÄčAP 562‚ÄčLease of Board Facilities‚Äčupdated: March 2015
‚ÄčAP 570 ‚ÄčDistribution of Materials
‚Äčupdated: April 2022
‚ÄčAP 571‚ÄčPurchasing Card - Commercial Credit Card Program
‚Äčupdated:  October 2021
‚ÄčAP 572‚ÄčHazardous Materials‚Äčupdated: March 2015
‚ÄčAP 573‚ÄčEnterprise Risk Management
‚Äčupdated: October 2022

‚ÄčAP 574‚ÄčSurplus Asset Disposal‚Äčupdate: April 2019